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Search Help:

Section 1: General Information

Directions: To perform a search of the IUP directory, enter a value in one or more of the following fields: first name, last name, e-mail address, IUP address, IUP phone number, title, or department. After you have completed the desired fields on the form, select the type of results listing you'd like to see, then click on the Search button. Your query will then be processed and the results will be displayed. By using this service you agree to the IUP Directory Data Services Policy.

Please note that the search results will NOT include:

  • Students who have not been registered in the past 3 semesters.
  • Students who have elected to not have their names appear in the directory.
  • Employees who are not active.

Search Tips:

  • If you wish to clear the form and start over, click the Reset button.
  • If you do not get the results you were expecting, check for spelling or typing errors.
  • If you are unsure of the spelling, you may wish to use wildcards.
  • The field values are not case-sensitive, so upper- or lowercase will yield the same results.
  • It is a good idea to start with a broad search (using only one field) and then narrow it down (using multiple fields).

Wildcards: You may use an asterisk (*) as a wildcard to match part of a field. An asterisk can be used at the end of a field (ex. McC* = McCracken, McCullough) or at the beginning (ex. *nski = Blasinski, Plocinski), although a query using a wildcard at the beginning of a field will take longer to process. The asterisk can only be used when searching by first name, last name, e-mail address, IUP address, or title.

The fields displayed in the Brief record listing are full name, department, office or college name, e-mail address, and title. Using this format, you also have the ability to view a "full" listing for a specific entry by clicking on an individual's name.

Please note that some fields may not be displayed in the results. See the Restricted Access and Not Available paragraphs for additional information.

Auto Re-search: If you perform a search using last name, first name, or e-mail address, and do not use any wildcards, an attempt is made to search for a record that matches exactly what you entered in each field. If no matches are found, a second search attempt is made (behind the scenes), but this time it treats each value you've entered as though it had wildcard following it (Smith*). Some people have a suffix, such as Jr. or Sr. after their last name, while others may have a hyphenated last name. If you don't enter the last name exactly as it's stored in the directory, and you do not use a wildcard at the end, you will not find a record for that person. This Auto Re-search procedure eliminates that problem.

Restricted Access: When using this web query form from outside the IUP network, you will be unable to retrieve personal information, such as home phone and home address. Instead of displaying the information in the data field, "Restricted Access" will be displayed.

Not Available: Some people have chosen to omit personal information from being published in IUP's campus directory. In this case, those data fields will appear in the search results as "Not Available".

Downloading vCards: To download a vCard of an individual, click the vCard icon: vCard Icon. Please note that you can only download vCards for individuals via the Full results listing. vCard downloading is only available if you are using the search from within IUP's network (including our VPN service). Furthermore, personal information for individuals who selected to omit it will not appear in the vCards even if you are in IUP's network. The vCards are formatted in the same way as Outlook Express directory search vCards are formatted.

Query Response Time: Once you have submitted a query for processing, it may take several seconds to display the results. This is dependent upon the complexity of your query and your Internet connection. The broader the search, the longer it will take. For example, if you search for the first name John or the last name Smith, you will experience a longer wait for the results to display.

Error Messages: There are two error messages that may be displayed instead of a list of matching records:

  • The query you have submitted has returned too many records to display on this page! Only 150 records can be displayed per query. Please return to the search form to redefine your search criteria.

    This means that your search has resulted in more than 150 records. You will need to return to the search form and review your search criteria. In your review, try to identify other fields you could use to obtain the expected results with fewer matches.

  • No values were entered into the fields of the search form. Please return to the search form and enter a value for at least one of the fields.

    This means that you clicked on the Search button before you entered any field values. You will need to return to the search form and enter a value into at least one of the fields.

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Section 2: Field Descriptions

First and Last Name: You may enter a first and last name, last name only, or first name only by filling in the appropriate blanks. You can use an * as a wildcard. For example, if you know a person's first name is John and his last name ends in ski, you could enter "John" in the first name and "*ski" in the last name. Also, if you know the person's first name is John and his last name begins with a K, you could enter "John" in the first name, and "K*" in the last name.

E-mail Address: This field allows you to search by a person's IUP e-mail address. Like the first and last name fields, the e-mail address field permits the use of wildcards. IUP's e-mail addresses are limited to 8 characters, followed by "@grove.iup.edu". To search for the person whose e-mail address is joesmith@grove.iup.edu, you could enter "joesmith*" in the e-mail address field on the search form.

IUP Address: This field allows you to search by local addresses. For local addresses that are on campus, the address will be formatted with the room number followed by the building name, like 114 Stright Hall. Off-campus addresses may contain a house number and street name, a post office box, or a rural delivery box.

IUP Phone Number: The IUP phone number field will allow you to search by local phone numbers. This may be useful if you've received a garbled phone message from someone on campus and you can understand the phone number, but not the name. Enter the number in the three blanks: the three-digit area code in the first portion, the three-digit exchange in the middle, and the four-digit extension in the last part. You may also search using partial phone numbers (for example the last 4 digits). Please note that you do not need to enter any spaces, dashes, or parentheses – only the numbers. The area code at the main campus and at the Armstrong (Kittanning) Campus is 724. The area code at the Punxsutawney Campus is 814.

Department: This field provides a drop down list that allows you to search for faculty, staff or students by selecting a department or office name for employees, or selecting a college name for students. You can use this field in combination with the last name or first name fields to locate a certain individual in a specific department, office, or college.

Category: This toggle field allows you to limit search results to a certain category. The categories are Employees, Students, or All. The default category for all searches is All. This field must be used with a at least one other search field when submitting a query.

Results Listing: Before submitting a query, you may choose how the records in the output are displayed. A "Full" record listing will generate a list of matching records with all fields displayed. A "Brief" record listing will generate a list of matching records with just a few fields displayed. The search results will use the Full record listing by default, while the results of either format will be sorted alphabetically by name.

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Section 3: Terms

CGI: Abbreviation of Common Gateway Interface, a specification for transferring information between a web server and a program. -webopaedia

Field: A space allocated for a particular item of information. A tax form, for example, contains a number of fields: one for your name, one for your Social Security number, one for your income, and so on. In database systems, fields are the smallest units of information you can access. In spreadsheets, fields are called cells. Most fields have certain attributes associated with them. For example, some fields are numeric whereas others are textual, some are long, while others are short. In addition, every field has a name, called the field name. - webopaedia

LDAP: (Lightweight Directory Access Protocol) A set of protocols for accessing information directories. LDAP is based on the standards contained within the X.500 standard, but is significantly simpler. And unlike X.500, LDAP supports TCP/IP, which is necessary for any type of Internet access. Because it is a simpler version of X.500, LDAP is sometimes called X.500-lite. Although not yet widely implemented, LDAP should eventually make it possible for almost any application running on virtually any computer platform to obtain directory information, such as email addresses and public keys. Because LDAP is an open protocol, applications need not worry about the type of server hosting the directory. - webopaedia

Query: A request for information from a data source. A query can be considered a search for information that matches the specified parameters.

Sub-string: A select portion of a series of characters manipulated as a group. For example a sub-string of "Computer" is "puter".

Submit: The process of sending information from the fields of a form to a CGI, script or other program for processing.

vCard: vCard is a file format standard for electronic business cards. vCards are often attached to e-mail messages, but can be exchanged in other ways, such as on the World Wide Web. - Wikipedia

Wildcard: A special symbol that stands for one or more characters. Many operating systems and applications support wildcards for identifying files and directories. This enables you to select multiple files with a single specification. For example, in DOS and Windows, the asterisk (*) is a wild card that stands for any combination of letters. - webopaedia

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About the Directory Search:

Purpose: The purpose of this website is to provide a simple, yet powerful query interface, that will provide both internal and global access to the IUP LDAP (Directory) server via the World Wide Web.

Intended Use: Please refer to the IUP Directory Data Services Policy

E-mail Address Protection: The search results contain E-mail addresses. To help protect these E-mail addresses from being harvested by spammers, search result pages are set to prohibit web crawlers from indexing or caching them. Furthermore, all E-mail addresses are obsecured in the HTML source via a function. Spam harvesters that ignore the web crawling rules will have a hard time finding E-mail addresses when they parse the source HTML. The information is also protected under the Directory Data Services Policy

Corrections to data: IT Services is not responsible for updating/correcting the information contained in the LDAP server. The information in the LDAP server's database is derived from the address information in Banner. If you would like your address information changed or restricted/removed from the LDAP server, please read below.

  • If you are an employee please contact the Office of Human Resources, G-8 Sutton Hall.

    Employees may also restrict the following:
    • Home Address
    • Home Phone

     

  • If you are a student, please use the online services:
    1. Go to the MyIUP home page.
    2. Login with your network username and password.
    3. Click the "Personal Info" tab.
    4. Under the "Personal Information" section, click "Update" beside the "Your contact information" line.

    Students May also restrict the following:

    • Everything (You will not appear in the directory at all):
      You will need to go to the Student Services Center in Clark Hall to have your Confidentiality-Indicator set in your records. This will omit your record from the LDAP directory among other things.
    • Phone Number(s):
      You can check the unlisted box(es) near your phone number(s) on the online address and phone update form.

Notes:

  • Corrections to data will be updated within 24 hours.
  • If you forgot your PIN number, you can contact the Office of the Registrar to have it reset.

About this service: This page and related LDAP services are provided by IT Services.

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